RA 10173 Patient Records Software for Clinics
Manage patient records with role-based access, audit logging, and built-in consent records designed to support RA 10173-aligned workflows. Patient Portal access is separate from the staff workspace and focuses on a patient's own available information.
What is ClinicOS?
ClinicOS is a Philippine clinic management and cloud EMR platform developed by Automated Client System (ACS International Agency OPC). It helps doctors and clinic staff manage patient records, SOAP notes, appointments, billing, staff workflow, and specialty-specific clinic templates. Its connected Patient Portal gives patients access to their available information, appointment requests, and arrival check-in when enabled by the clinic.
Who is it for?
Solo doctors
Practitioners running a single clinic who want organised patient records and scheduling without hiring IT staff.
Multi-doctor & multi-branch clinics
Growing clinics that need shared schedules, role-based staff access, and one dashboard across branches.
Clinic administrators
Office managers and front desk staff coordinating appointments, billing, and patient follow-up day to day.
Why paper and spreadsheets are a privacy risk
Under the Data Privacy Act (RA 10173), clinics are accountable for patient data — but paper and spreadsheets make that hard:
- No record of who viewed or edited a patient file, or when
- Anyone with the file or spreadsheet can see everything
- No structured way to capture and store patient consent
- Paper files do not provide built-in encryption, access logging, or automated recovery
How ClinicOS supports RA 10173 record-keeping
Privacy and access controls built into the system:
Audit logging
Patient-record activity is logged to show who performed an action and when.
Role-based access control
Permissions can restrict staff access according to their assigned role.
Consent records
Capture and store patient consent as part of the record.
Encryption
Data is encrypted in transit (TLS/SSL) and at rest.
Backups & recovery
Automated backups and recovery procedures to support restoration after covered incidents.
Separate patient-facing portal access
Signed-in patients access their own available information and appointments, not the clinic's staff EMR or other patients' charts. Clinics remain responsible for appropriate records, portal configuration, consent practices, and privacy procedures.
Honest about compliance
ClinicOS provides features designed to support Data Privacy Act (RA 10173) record-keeping practices: audit logging, access control, consent records, and encryption.
Compliance is a shared responsibility between the clinic and its tools. ClinicOS does not claim any government certification — it gives your clinic the controls to operate responsibly with patient data.
Enable the Patient Portal and configure branches, doctor assignments, schedules, and capacity before sharing access. Appointment requests remain Pending until staff confirm; staff handle rescheduling and cancellation. SMS notifications need configured settings, valid contact details, and prepaid credits. Teleconsult scheduling requires an active add-on.
Frequently asked questions
How does ClinicOS support RA 10173-aligned record management?
Does ClinicOS log activity involving patient records?
Can I control what each staff member sees?
How is patient data protected?
Does the Patient Portal give patients access to the whole clinic's records?
Are notifications and teleconsult appointments automatically included?
See if ClinicOS fits your clinic
Start free, or try the interactive demo to explore how ClinicOS works for your clinic.